Inventory how-to

How to label shelves and bins

Use a simple fixed location code on every shelf and bin, like A1-03, and record that code next to each SKU in your own records.

Short answer: Use a simple fixed location code on every shelf and bin, like A1-03, and record that code next to each SKU in your own records. SteadyShelf does not generate or print labels, so this is a manual setup task, but it pays off because it makes receiving and counting much faster.

Pick a coding system first

Keep it short and consistent. A common pattern is zone-shelf-bin, for example A1-03 meaning zone A, shelf 1, bin 3. Avoid long codes that are hard to read at a glance or easy to mistype.

Map one SKU to one primary location

Where possible, give each SKU one main bin so staff always know where to look first. If a SKU overflows into a second bin, label that bin with the same code plus a suffix, like A1-03B, so it is clearly linked.

Print and place labels durably

Use a label printer or sticky labels that will not fall off or fade, and place them at eye level on the shelf edge, not on the product itself. Laminate or use plastic sleeves in areas with dust, moisture, or heavy handling.

Keep a written or spreadsheet map

Maintain a simple list or spreadsheet of SKU to bin location, and update it whenever you move stock. This map is what your staff and any receiving process will rely on, so it needs to stay accurate.

Step by step

  1. Decide on a short, consistent code format for zones, shelves, and bins
  2. Walk the warehouse or stockroom and assign a code to every physical location
  3. Print durable labels and attach them to shelf edges or bin fronts, not products
  4. Build a spreadsheet or simple list mapping each SKU to its primary bin code
  5. Add overflow bin codes for any SKU that needs more than one location
  6. Update the map every time stock is moved or reorganized
  7. Share the map with anyone who picks, packs, or receives stock

Worked example

A store has 40 SKUs in a single back room. They set up three zones, A, B, and C, each with four shelves, and number bins left to right on each shelf. A best-selling hoodie gets the code B2-01 and is marked with a printed label on the shelf edge. When a second batch of hoodies does not fit in B2-01, the overflow goes in B2-02 and both codes are noted against that SKU in their spreadsheet.

How SteadyShelf helps

SteadyShelf does not handle shelf labeling, bin mapping, or physical warehouse layout, since it focuses on forecasting and purchase orders rather than stocktakes or location tracking. Keep your bin map in a separate spreadsheet or your own system, and use it alongside SteadyShelf's reorder suggestions when you receive and shelve new stock.

$29/month flat, unlimited products and suppliers, 30-day free trial. Run the numbers now with the free reorder point calculator.

SteadyShelf is launching on the Shopify App Store. Join early access to get the install link first.

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FAQ

Does SteadyShelf track which bin or shelf a product is stored in?

No. SteadyShelf tracks stock levels and forecasts reorder timing per SKU, but it has no concept of physical shelf or bin locations. You need a separate map or spreadsheet for that.

Can SteadyShelf print barcodes or shelf labels for me?

No, SteadyShelf does not generate barcodes or labels. You will need a label printer or printing service and your own template for shelf and bin labels.

Let SteadyShelf do this math for every SKU

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